Finance Admin Assistant

Posted 1 month ago

Job title: Finance & Administration Assistant

Reporting to: Finance Manager

Salary: £20,000-£22,000 per year

Company description

For-Sight Software are developers of hospitality-focused SaaS solutions, including our For-Sight CRM and Marketing solution which allows hoteliers to get a full understanding of their guests, enabling them to personalise & streamline the entire digital guest experience.

About You

As a Finance & Administration Assistant you will join our Finance Team and be responsible for helping the Finance Manager in the efficient running of our Finance Department as well as providing operational admin assistance to the Senior Leadership Team.

Essential Duties & Responsibilities

Working with the Finance Manager you will be responsible for

  • All sales, purchase and nominal ledger functions
  • Bookkeeping
  • Banking, BACS payments, monthly bank reconciliation and monthly company credit card statements
  • Monthly reconciliation of company GP with combined GP of sales invoices
  • Collection activity on due accounts
  • Maintaining monthly WIP, trade accruals and job cost control
  • Asset depreciation schedules
  • Accruals and prepayments
  • Accounts for long term contracts
  • Administration of insurances
  • Processing all purchase invoices, credit applications and ensuring company credit terms are adhered to
  • Preparing and submitting Scottish Enterprise / Invest NI grant claims

Working with the Senior Leadership Team and the wider business you will

  • Maintain personnel records
  • Liaise between staff and HR support
  • Facilitate remote working and face to face meetings of staff at suitable venues
  • Provide personal assistance to the Directors
  • Be an integral part in facilitating the company’s social and cultural activities

Essential Experience

  • Xero bookkeeping software
  • Microsoft Excel

Desirable Experience:

  • Microsoft Office
  • Sharepoint
  • Working with Microsoft Teams
  • Xero payroll software
  • Any personnel management software

What We’re Looking for:

  • Someone excited about collaborating and communicating closely with teams and other stakeholders
  • Someone with outstanding organisational and time-management skills
  • Attention to detail and high-quality standards relating to documentation and processes
  • Someone who is passionate about helping to make For-Sight a great place to work
  • A positive, proactive, and can-do attitude; a desire to learn and develop new skills.

Job Features

Job CategoryFull Time

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